INTRODUCTION
In order for Cub Scout Pack 134, sponsored by Cleveland Parents of Cubs, to operate successfully and provide a well rounded program of Cub Scouting , the following Guidelines, have been developed , reviewed and approved by the Pack 134 Committee. These Guidelines is a support document to the CUB SCOUT LEADER Book and cannot supersede or override the CUB SCOUT LEADER Book or any BSA policy. This will be in effect beginning December 12, 2007.
ARTICLE I. GENERAL GUIDELINES
Section 1. Membership in the Pack will be limited to the number of boys for which adequate leadership can be provided.
Section 2. It is the intention that no Den/Patrol shall have more than ten (10) boys. Exceptions may be approved by the Pack Committee, on a case-by-case basis.
Section 3. Membership in the Pack is open to all qualified persons. Boys' applications shall be reviewed by the Cubmaster or Den Leader, and then approved by the Cubmaster.
Section 4. The Confirmation of the Pack's Leadership shall be held at the May Parent/Committee Meeting. The Pack Committee shall approve persons filling each position in the Pack. All pack positions and persons shall be presented to the Pack at the June Crossover.
Section 5. The Annual Planning Conference shall be held in August.
Section 6. Guidelines will be completely reviewed once a year, and amended as necessary by a majority vote of the Pack Committee. Reviews will be conducted and submitted for Pack Committee approval at the August Planning Conference.
Section 7. A Charter (membership) review will be held prior to re-chartering.
Section 8. With regards to the Pack as a whole, no Pack obligation shall be made by any individual to participate in any Civic, Community, School, Military, BSA, or Pack function without first obtaining approval of the majority of the Pack Committee. All Pack activities must be approved by the Committee. The Committee must be informed in a timely fashion i.e. one month.
Section 9. All money earning projects must be approved by the Pack Committee and conform to BSA guidelines.
Section 10. Pack 134's monthly pack meeting will be held generally on the second Wednesday of each month at the Grover Cleveland Elementary School Auditorium, 4760 Hackett Avenue, Lakewood, CA 90713. The Pack meeting will start at 6:30 p.m. and last for approximately one and a half (1.5) hours. The exceptions are special programs and activities, i.e., Halloween Party, Christmas Party, Blue and Gold, other occasions.
Section 11. The Pack Committee and Parent Meetings will be held generally on the first Wednesday of the month, or other pre-announced dates.
Section 12. Pack Committee voting members (See Article VII. Section 3.), shall be BSA registered adults. Votes at other than committee meetings may be used in extenuating circumstances and duly recorded in writing, reflecting approval or disapproval by the majority of the Pack Committee members. In such circumstances, the Committee Chairman must be contacted first and approve the need for a vote. Any person holding more than one Pack Committee position shall be allowed only one (1) vote.
Section 13. Regular spending of money for advancements (in include rank badges, arrow points, year pins, sports pins and belt loops, activity pins, certificates and other special awards) will be done by the Cubmaster, Committee Chair, and/or Advancement Chair. The Cubmaster, Committee Chair, and Advancement Chair must submit to the Treasurer an itemized receipt for the items purchased from the Council.
Section 14. The majority of the Pack Committee Members must approve any disbursement from Pack 134 funds, other than items referred to in section 13 above.
Section 15. There shall be at least three authorized names in Pack 134 bank account. The Treasurer and the Committee Chair or Social Chair must endorse all checks written on the Pack Account.
Section 16. An Audit report shall be given annually to the Pack Committee at the annual planning conference held in August. This report shall include details of all Pack accounts and budget variance analysis. The Pack Committee shall determine the auditors.
ARTICLE II. GUIDELINES FOR THE CUB AND WEBELOS SCOUTS
Section 1. Ranks.
All Cub Scouts will be placed into a den according to their school grade level. Age is used only as a back-up factor.
. Tiger: 1st grade (adult partner is required)
. Wolf: 2nd grade
. Bear: 3rd grade
. Webelos (first year): 4th grade
. Webelos (second year): 5th grade
All new Cub Scouts must earn the Bobcat badge before proceeding through their respective Scout rank, as described above.
Section 2. Behavior.
There will be no offensive language, gestures, or clothing at Pack or Den/Patrol activities. Offenders will be asked to leave. Other disruptive behavior at a Den/Patrol Meeting, Pack Meeting, or Pack function shall, on the first occasion, be referred to the parent/guardian. Subsequent occasions shall be referred to the Pack Committee. Repeated occurrences may lead to suspension and/or dismissal from the Pack.
Section 3. Dues.
Den dues are payable the Den/Patrol Leaders. The individual Annual Pack dues (Charter) of $75.00 are governed by a Pack budget and are payable every January 1st. The Annual Pack dues include BSA National registration and Boy's Life magazine. . Additionally, cases of financial hardship may be brought to the Cubmaster and Committee Chair for consideration.
Section 4. Attendance.
Each registered Cub Scout is required to attend all Den/Patrol meetings.
Section 5. Meetings.
During the school year (September through May), all Dens/Patrols are to conduct at least two (2) meetings per month as well as attend the monthly Pack meeting. During the summer months (June, July, and August), Dens/Patrols are encourage to conduct one (1) meeting per month, and participate in the monthly summer activity.
Section 6. Service/Attendance Awards.
Cub Scouts and Adult Leaders who have earned Service Pins should receive them at the monthly Pack Meeting in which they are earned. Perfect attendance pins should be awarded at the June Crossover Ceremony, to boys who attend all Den/Patrol and Pack meetings, during the previous period of September 1 -May 30. Adult leadership will be reviewed at the January Committee meeting, prior to the Blue and Gold Ceremony in February.
Section 7. Den Assignments.
The Cubmaster and the Den/Patrol leader shall make initial Den/Patrol assignments. In the absence of the committee, the Pack leadership will assign Den/Patrols. No modifications of Dens/Patrols by Den Leaders are permitted without approval of the Pack Committee.
Section 8. Field Trips.
Permission slips must be received for each Scout prior to any Den/Patrol or Pack field trip.
Tour Permits are mandatory and must be filed with the council office, with all required information and signatures, prior to the outing, preferably two (2) weeks before such outing.
Section 9. Complaints.
All problems or complaints are to be addressed by the Den Leader first, followed by the Assistant Cubmaster, then by the Cubmaster. If the problem/complaint cannot be resolved, the parent/guardian must present the matter (either in person or in writing) to the Pack Committee at the next Committee meeting or the earliest time necessitated by the situation.
ARTICLE III. PACK POLICY
Section 1. Uniform.
All Cub Scouts and Registered Leaders shall be in uniform at all scout functions. The following items
shall be considered the official dress uniform:
Tiger Cubs:
Blue Cub Scout Shirt
Orange Neckerchief
Tiger Hat (optional)
Cub Neckerchief Slide
Black or Dark Blue Pants
Blue Cub Scout belt (with Tiger belt buckle)
Wolf Cub:
Blue Cub Scout Shirt
Gold Neckerchief
Wolf Hat (optional)
Cub Neckerchief Slide
Dark, Blue, or White Socks
Blue Cub Scout belt (with Cub belt buckle)
Cub Scout Blue Pants/Shorts (optional)
Bear Cub:
Blue Cub Scout Shirt
Blue Neckerchief Cub
Bear Hat (optional)
Cub Neckerchief Slide
Blue/Dark or White Socks
Blue Cub Scout belt (with Cub belt buckle)
Cub Scout Blue Pants/shorts (optional)
Webelos:
Khaki Boy Scout Shirt
Plaid Neckerchief Webelos
Neckerchief Slide
Webelos Hat
Tan, or Green Pants/Shorts
White or Scout Socks
Blue Cub Scout belt (with Webelos belt buckle)
Webelos Options:
Olive Boy Scout Pants/Shorts
Olive Boy Scout Socks
Male Leaders:
Khaki Boy Scout Shirt
Hat (optional)
Blue Neckerchief (Cub/Committee) (optional)
Bolo ties (optional)
Plaid Neckerchief (Webelos)
Olive Pants/Shorts (optional)
Olive Boy Scout Belt
Female Leaders:
Yellow Scout Shirt
or Khaki Boy Scout Shirt
Blue Neckerchief (Cub/Committee)
Plaid Neckerchief (Webelos)
Navy Pants/Skirt/Shorts (if using Yellow shirt ) or
Olive Pants/Skirt/Shorts (if using Khaki shirt)
Olive Boy Scout Belt (if using Olive Pants)
Notes:
1. Patch placement on the Scout shirt should be done in accordance with published BSA standards. Scouts are encouraged to wear a Merit vest or jacket for all non-official BSA patches.
2. Open toe shoes/sandals are not appropriate and are not to be worn to any scout meeting or event. For beach/swim events, shower shoes may be used.
3. Pack 134 does not require the official uniform pants, but Scouts must wear neat, dark colored pants or shorts. Pants with holes are not acceptable!
4. Handmade Neckerchief Slides are optional for all Scouts.
5. In the certain Cub Scout events (especially summertime), Scouts may wear the Pack T-shirt (class B uniform) or a Cub Scout Day Camp T-shirt.
Section 2. Sports/Academic Awards.
While earning any of the sports/academic awards, the Scout should know the safety guidelines and rules of that award. Forms for Sports/academic Pins and Letters must be submitted to the Advancement Chairman (via the Den Leader). A limit of only one (1) belt loop and/or pin per sport/academic will be awarded. Sport belt loops may be earned when participating in a sport on a community team or as a Scout activity.
Section 3. Den Literature.
In order to establish a good Scout program, Den Leaders are encourage to purchase the appropriate Leader Guide, the How To book, and Program Helps.
Section 4. Money-earning Projects/Incentives.
Money-earning projects must be to benefit the Pack as a whole. Incentives are allowed but must be approved by the Pack Committee.
Section 5. Pocket Knives.
Bears and Webelos may earn a Whittling Chip. Whittling Chip rules will be enforced. They may use a pocketknife with possession of a whittling chip and under the supervision of an adult. Boys may not carry knives on their persons except during a designated Den meeting and/or Pack activity (i.e., Pack camping). Note that scouts are never to bring pocketknives to school - for any reason.
ARTICLE IV: PARENT/GUARDIAN RESPONSIBILITIES
Section 1.
MINIMUM responsibilities of parents and/or guardians are as follows:
. Take an all-around interest in what your boy is doing in Cub Scouting.
. Provide the appropriate uniform and Cub/Webelos Scout Handbook. Make sure the Scout wears the uniform and brings the book (as well as any other required items) to the weekly Den/Patrol meetings.
. Help in completing and signing off achievements and electives in handbooks, except certain Den activities, which require Leader approval.
. Support Den and Pack Leaders.
. Ensure dues are paid promptly. Awards may be withheld if dues fall behind.
. Attend monthly Pack Meetings and support Pack activities by volunteering to assist with one or more Pack programs.
. Ensure that Scouts arrive on time to the weekly Den/Patrol meeting (but should not arrive earlier than 15 minutes before the regularly scheduled start time) and are picked-up in a timely manner (no more than 15 minutes after the regularly scheduled end time).
Section 2.
Since the Cub Scout program is a family program, one parent or guardian must attend the Pack Meeting with their Scout. In cases of two working parents, single parent households, and emergencies, a "stand-in" parent (18 years or older), may be approved by the Den Leader, Cubmaster, or Committee Chairman. This includes all Cub Scouting events, such as camping, community service projects, parades, etc.
Section 3.
As described in the Cub Scout Application and agreed upon by signature therein, parents/guardians are expected to abide by the parental agreement. There are many Pack Committee positions that can be filled by parents/guardians and many special events that need to be organized. Each family is expected to help. Yearly special events may include: Halloween Party, Christmas Party, Blue and Gold, Pinewood Derby, and Crossover. Summertime activities will vary from year to year may include: Family Campout, Family Picnic, Family Bike Ride, and Pack Swim Party.
ARTICLE V. TRAINING
All Adult Leaders must be trained in their registered position. Cub Scout Basic Leader Training must be obtained within six (6) months for Committee Members and Den/Patrol Leaders. Youth Protection Training and Fast-Start Training must be obtained within three (3) months.
ARTICLE VI. DEN/PATROL LEADERSHIP
Section 1. Den Leaders.
Responsibilities of the Den Leaders are as follows:
. Attend all Leaders meetings and Den Leader sessions.
. Encourage all members of Den/Patrol to advance in rank.
. Establish and maintain good relations with parents.
. Keep accurate records of all Den/Patrol financial and advancements reports. Guide Den Chief in working with Cub/Webelos Scouts.
. Properly store and maintain all Pack and Den/Patrol materials and property and return to the Pack when leaving position.
Section 2. Den Chief.
Responsibilities of the Den Chief position are as follows:
. Know the purpose of Scouting.
. Serve as activities assistant at Den/Patrol meetings.
. Display a positive attitude and wear proper uniform.
. Attend all Den/Patrol and Pack activities. If unable to attend, advance notice will be required.
. Attend Den Chief Conference and receive proper training.
ARTICLE VII. PACK COMMITTEE
Section 1. Qualifications.
The Pack is under the supervision of the Pack committee, consisting of at least three adults citizens of the United States, of good character, 21 years of age or older, and registered as Adult Leaders of BSA.
Section 2. General Responsibilities.
Responsibilities of the Pack Committee are as follows:
. Confirm the leadership position of the Pack.
. Provide adequate and safe facilities for Pack meetings
. Coordinate the Pack program with the Chartered Organization.
. Assist with Pack Charter Renewal.
. Help stimulate parent involvement.
. Supervise finances and equipment.
. Work closely with Cubmaster.
. Attend Cub Scout Leader Basic Training, Roundtables & Pow-Wows.
. Conduct, with help of the Cubmaster, periodic training for parents.
. Cooperate with other Scouting units.
. Support the policies of BSA.
. Attend all monthly Committee and Leaders Meetings.
. Give recognition to contributors and enrollees.
Section 3. Positions/Specific Responsibilities.
The following positions are Pack Committee Members, and should be filled in the following order:
CHARTERED ORGANIZATION REPRESENTATIVE
. Help recruit leaders.
. Serve as a liaison between the Pack and the Chartered Organization.
. Suggest "Good Turns" for the Pack.
. Attend monthly Pack committee meetings, as needed.
. Be a Member of the Charter Organization.
PACK COMMITTEE CHAIR
. Work closely with Chartered Organization Representative.
. Confer with the Cubmaster on policy matters relating to the Cub Scout program and the Chartered Organization.
. Supervise pack committee operations.
. Call and preside at monthly Leaders Meetings.
. Assign duties and train Committee Members (coordinate with Cubmaster).
. Plan for Pack Charter Review, Roundup and Re-registration (coordinate with Cubmaster)
. Conduct the annual Pack Program planning conference in August.
. Work with Cubmaster on Council-approved, money earning projects so the Pack will have funds to function properly.
. Assume direction of the Pack, if the Cubmaster or Assistant Cubmaster are unable to serve, until a successor is recruited and commissioned.
. Work with Unit Commissioner and other Pack and Troop Leaders in effecting a smooth transition of Webelos into the Troop (coordinate with Cubmaster).
. Help involve families in joint Webelos (or Pack)/Troop activities (coordinate with Cubmaster).
. Authorized purchaser on Council (store) account.
. Authorized signature for Pack checking account.
CUBMASTER
. Conduct Pack program according to BSA policies.
. Plan and lead Pack meetings and other Pack activities.
. Work with the Pack Committee on program ideas, selecting and recruiting adult leaders and establishing a budget plan.
. Guide and support Den Leaders. See that they receive training for their positions.
. Ensure a balanced, year-round program for the Scouts as outlined in "Program Helps" and other BSA material.
. Approve, by signature, all boys' applications.
. Approve Leaders' membership in the Pack.
. Recruit the next Cubmaster and other Committee Members.
. Ensure that there is ample support and training of new Leaders when starting new Dens/Patrols, i.e. Tiger den start-up at the start of the year.
. Arrange for Charter Review.
. Develop Pack/Troop relationships and encourage graduations.
. Act as liaison between Pack and neighborhood Scout Packs and/or Troops.
. Authorized purchaser on Council store.
TREASURER
. Assist Committee and Cubmaster in establishing a sound Pack budget.
. Responsible for maintaining and operating a sound Budget plan.
. Keep up-to-date financial records.
. Submit written detailed financial report at monthly Committee/Parent Meetings.
. Authorized signature for Pack checking account.
SOCIAL CHAIR
. Work with the Cubmaster on special events, such as Halloween Party, Christmas Party, Blue & Gold, Crossover, and other social gathering events.
. Form committees to plan and run all such activities and report to the Pack Committee at monthly meetings, as necessary.
. Authorized signature for Pack checking account.
. Submit receipts for reimbursement of party items, previously authorized by the Pack Committee.
. Authorized signature for Pack checking account.
ADVANCEMENT CHAIR
. Be familiar with the Cub Scout Advancement Program.
. Purchase badges and awards for Pack Meetings.
. Maintain accurate Records of Advancement.
. Help with Charter Review.
. Submit receipts for reimbursement of advancement items.
EXCURSION CHAIR:
. Work with the Cubmaster on special events, such as Sporting Events, Scout Show, parades, family campouts, Flag Ceremony, and other summertime activities or outings.
. Form committees to plan and run all such activities and report to the Pack Committee at monthly meetings, as necessary.
. Serve as Coordinator for Scouting for Food and other community service projects.
ASSISTANT CUBMASTER (1 or more as necessary)
. Assist Cubmaster as necessary. Be ready to take over the leadership of the Pack.
. Interview potential Den Chiefs.
. Work with Cubmaster and Pack Committee on Pack Re-Charter.
. Promote the Religious Emblems Program for Cub Scouts of all faiths.
. Maintain written record of Pack property.
DEN LEADER (See Note on last page)
. Attend Roundtable, Pow-Wows, Outdoor Experiences and other training opportunities.
. Conduct monthly Den Leader sessions.
. Assist Committee and Cubmaster in planning and carrying out the Pack Program.
. Help new Den/Patrol Leaders plan and conduct their first Den/Patrol meetings, as assigned by Cubmaster
. Serve as the communications link between parents and the Assistant Cubmaster.
. Assist in obtaining Den Chiefs from Troop and direct to Assistant Cubmaster for consideration.
. Promote Den Chief attendance at Den Chief Conference.
. Advice the Cubmaster Den/Patrol objectives for the coming month.
TIGER CUB ORGANIZER (previous year's Tiger Den Leader)
. Organize and provide orientation for the Tiger Dens.
. Serve as a resource person for the Tiger Dens.
. Report on Tiger Dens' progress at Committee Meeting.
SECRETARY
. Handle Pack correspondence.
. Keep notes on Pack Committee and Leader Meetings.
PHONE
Notify leaders of monthly meetings and other activities as required or as requested by the Cubmaster
RECRUITING
. Attend membership kick-off meeting.
. Build organization to enroll parents and leaders.
. Follow-up until all cards are accounted for and turned in to Council.
. Give the Cub Scout Program exposure through the use of:
Local school
Community Service
Pack Newsletter
. Ensure Pack Website is updated.
. Inform parents of Pack plans through monthly Pack Meeting Programs or newsletter.
HISTORIAN
. Collect and preserve Pack photographs, news stories, old Den/Patrol banners, scrap books, awards certificates for Pack/Den, and any other Scout memorabilia.
. Keep track of Pack History.
. Maintain updated lists of past Pack Leaders.
. Create display boards, crafts, etc, and make these items available for recruiting opportunities.
. Photograph Den/Patrol and Pack activities, with help of Leaders and parents.
TRAINER
. Notify Den Leaders of training opportunities.
. Maintain training records for all Pack Leaders and make available any training resources.
. Provide Fast-Start Training for new leaders.
. Ensure that all Leaders have been to Youth Protection training.
. Work with Cubmaster by providing required information for Leader Recognition Knots.
Note: Highlights of the Den Leader and Pack Committee Members responsibilities are listed; for a more detailed description, see the Cub Scout Leader Book.